eWCHO web site

What is Encompass?

Introduction:

Encompass is a web-based electronic health record system designed to Manage Mental Health, Developmental Disabilities, Substance Abuse and Physical Health Services for state and county Medicaid programs. Encompass is comprised of interoperable modules which are designed to fit the workflow of Community Mental Health programs. Each module is designed to perform a specific task. Encompass is comprised of the following modules:

Admission/Transfer/Discharge Records

Electronic Signatures of all Clinical documents with Amendments

Interface with Medifax

Progress Notes (Individual and Group)

Appointments and Scheduling

Emergency Notes/Pre-Admission Assessments

Med Review Notes/Psychiatric Reviews

Medicaid Deductible Letters

Call Tracking

Family Chart

Person Centered Treatment Plans

Caseloads and Census

Incident Reports

Individual Consumer Budgets

Progress Notes (Individual and Group)

Provider Management– Providers, Contracts, Fee Schedules, Site Visits

Consumer Chart

Initial/Annual Assessments

Recipient Rights Compliant

Court Orders/Alternative Treatment Orders

Insurance Billing– 3rd party billing via EDI transactions

Screening/Intakes

Discrete users, groups and functions to control access to all parts of the system

Insurance Policies

Service Activity Logs/Part of the Signature Page on Clinical Forms

Electronic Prescriptions

Integrated SQL Server Reporting Services for customized and ad hoc reports

Service Authorizations linked to Outcomes

What are the benefits of Encompass?

Encompass enables improved healthcare for vulnerable populations
The Encompass system implements integrated care to better serve vulnerable populations. Integrated care is focused on developing a beneficial partnership between mental health and primary care to address basic unmet healthcare needs of persons with serious mental illnesses. Integrated care results in lower cost to the public mental health care system.

Encompass allows you to run and access useful reports
Encompass enables Practice Management. You can run reports on utilization, insurance, billing and caseloads. Encompass also allows for customized reports.

Encompass is user-friendly and creates less paperwork
Encompass is designed to minimize user errors and to make entering data easy. Encompass reduces paperwork and is fully HIPAA and 42 CFR compliant. Encompass is supported by effective user documentation, face to face training and e-Learning courses built around the modules. The system is web-based and requires no special software or hardware. Encompass allows you to immediately share consumer information to authorized users.

Encompass History

Encompass was developed the WCHO Information Management team to manage mental health care. Encompass has been used in Washtenaw County since October 2003 and has been implemented into Lenawee, Livingston, Monroe and Saginaw Counties. Encompass was created to serve the particular needs of the organization.

Pictured above: Left to right, Mike Harding and
Jeremy Nelson of the WCHO IM department.